The college offers a number of curricular and extra-curricularprograms having its own internal codes of conduct in addition to the general student code of conduct and it must be adhered to by the students. In the event of a breach or misconduct, the following judicial process outlined must be followed.
VIOLATION OF LAW AND COLLEGE DISCIPLINE
If a student is charged only with an off-campus violation of state, or local laws, but not with any other violation of this Student Code of Conduct, disciplinary action may be taken and sanctions imposed for misconduct that demonstrates disregard for the College community. College disciplinary proceedings may be instituted against a student charged with violation of a law, which is also a violation of this Student Code of Conduct. Proceedings under the Student Code of Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus. The College’s disciplinary actions will not be subject to challenges on the ground that criminal complaints involving the same incident have been dismissed or reduced. When student is charged by state, or local authorities with a violation of law, the College will not request or agree to special consideration for that individual because of his or her status as a student. The college will cooperate fully with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators. Individual students and faculty members, acting in their personal capacities, remain free to interact with government representatives, as they deem appropriate.
Immediate interim suspension, pending a hearing by the DISCIPLINE COMMITTEE (DC) will occur whenever the accused student is deemed a safety threat. The following acts will result in immediate interim suspension:
1.Serious acts against persons, including, but not limited to:
a.Serious threats or endangerment
d.Rape or Sexual Assault
2.Serious acts against property, including, but not limited to:
b.Destruction of property, including electronic property (Eg. Computers)
c.Illegal occupation of a building
d.Possession or discharge of weapons or dangerous chemicals
e.Misuse, sale, or distribution of controlled substances on campus.
3.Serious acts jeopardizing the safety and lives of others, including, but not limited to:
a.Creating or falsely reporting bombs
b.Driving under the influence of drugs or alcohol.
d.Inciting a riot
e.Tempering with fire or safely equipment (including falsely pulling a fire alarm)
It is the responsibility students to make their guests who visit the campus aware of these policies. Guests who violate the Student Code of Conduct will be escorted off campus and not permitted to return to the campus without the approval of the principal.
The DISCIPLINE COMMITTEE (DC) is charged with administering the Student Code of Conduct and rendering a decision regarding the disposition within five (5) working days of the incident. The DC chairman can unilaterally sanction students or refer the incidents to the judicial process. In the case of admitted guilt by the student and/or impending significant threat to health and safety prior to the hearing, the chairman DC may decide on sanctions. If students admit to guilt, they cannot appeal the sanction. The Chairman DC may place a student on disciplinary probation for violation of established College policy; a letter will be placed in the student’s personal file in both the office and in the offices. If the student does not re-offend throughout the remainder of the student’s tenure the letter will be discarded. However, if the student re-offends, she or he will be subject to the disciplinary procedures outlined below. A student may be permanently expelled from the College for gross violation of the Student Code of Conduct as determined by the DC. If the student in question wishes, an appeal of the decision may be made through the student appeals procedure. In such instances, the Appellate Board will hear the appeal within ten (10) days of receipt of the request and a decision shall be rendered within five (5) working days of the appeal hearing. All proceedings are confidential and all parties involved are bound to confidentiality.
The principal shall determine the composition of the DISCIPLINE COMMITTEE (DC) which includes one (1) faculty head, three (3) Assistant professors and one (1) student. The DC shall make written findings and may recommend sanctions upon misconduct occurred. Findings made by the DC shall be final, pending the normal appeal process. The Chairman DC is the only person authorized to recommend sanctions upon students found to have violated the student disciplinary code. The Chairman DC of the College is the person designated by the college principal who is charged to administer the Code of Conduct and reference appeals. The Chairman DC shall develop policies for the administration of the judicial programme and procedural rules for the conduct of hearings, which are not inconsistent with provisions of the student disciplinary code. Every student has the right of appeal unless the offense is so obvious and heinous the Chairman DC / the College principal determine no appeal is allowed.
COMPLAINTS AND HEARINGS
Any member of the College community may file a complaint against any student for misconduct. A complaint shall be prepared in writing and directed to the Chairman DC responsible for the administration of the College’s Student code of Conduct. Any complaint should be submitted as soon as possible after the event takes place, preferably within ten (10) working days. If the complaint is received after ten (10) days, the Chairman DC may dismiss the complaint. The CDC may conduct an investigation to determine if the complaints have merit and/or if they can be disposed of administratively. If the CDC determines there is a basis for the complaint, a specific statement of charges under the Code of Conduct with potential sanctions will be issued to the student. If the complaint can be resolved to the mutual satisfaction of the DC and the student who has been charged, such disposition will be final and there shall be no subsequent proceedings. If the complaint cannot be disposed of by mutual consent, the Chairman DC may ask the complainant to attend before the DC for further interrogation and proceedings. Any complaint shall be presented to the accused student in written form, noting specific violations of the Student Code of Conduct. A time shall be set for a hearing, not less than five (5) and not to exceed more than fifteen (15) working days after the student has been notified of the specific charges. Maximum time limits for scheduling of hearings may be extended at the discretion of the CDC.
Hearings shall be conducted by a Discipline Committee according to the following guidelines:
1.Hearings shall be conducted in private. Admission of any person to the hearing shall be at the discretion of the committee and/ or its chairman.
2.In hearing involving more than one accused student, the chairman of the DC at his or her discretion, may permit the hearings concerning each student to be conducted separately. The complainant and the accused have the right to be assisted by any advisor they choose from the College community; however, as an internal process, representative legal counsel at a hearing for any parties is not permitted. The complainant and/or the accused are responsible for presenting his or her case and, therefore, advisors are not permitted to speak in place of the students, but are there to provide direct advice and/or support to the accused.
3.The complainant, the accused and the DC shall have the privilege of presenting witnesses, subject to the right of cross – examination only by the Discipline Committee. (DC)
4.The DISCIPLINE COMMITTEE (DC) at the discretion of the chairman may accept pertinent records, exhibits, and written statements as evidence for consideration. All procedural questions are subject to the final decision of the chairman of the Discipline Committee.
5.At a subsequent meeting after the hearing the chairman shall determine whether the student has violated the section of the Student Code of Conduct, which the student is charged with violating.
6.There shall be a single verbatim record, such as a tape recording, of all hearings before a Discipline Committee. The records shall be the property of the College and will be accessible to all involved parties.
7.Failure to obey the summons of a DC may be found as violation of the Student Code of Conduct. In all cases, the evidence in support of the complaint shall be presented to and considered by the Discipline committee.
Student Appeal Process
1.An appeal shall be limited to the review of the verbatim record of the initial hearing and the supporting documents, unless the Principal or Chairman DC has determined there is new evidence pertinent to the case, for one or more of the following purposes:
a.To determine whether the original hearing was conducted fairly in light of the complaint and evidence presented, and in conformity with prescribed procedures giving the complaining party a reasonable opportunity to prepare and present evidence that the Student Code of Conduct was violated, and giving the accused student a reasonable opportunity to prepare and to present a rebuttal of those allegations.
b.To determine whether the findings regarding the alleged misconduct were based on substantial evidence, that is, whether the facts in the case were sufficient to establish that a violation of the Student Code of Conduct occurred.
c.To consider new evidence or other relevant facts not brought out in the original hearing, because the person appealing did not know of such evidence and/or facts at the time of the original hearing.
2.If the Appellate Board upholds an appeal, the Board will make a new determination after consulting with the Discipline committee.
3.The Appellate Board will be the COLLEGE COUNCIL, the apex body of the college. If necessary the college council may invite PTA president and the president, managing committee as special invitees’ to consider the appeal.
4.The appeal shall be filed in writing to the Chairman DC within five (5) days of the release of findings of the Discipline Committee.
5.The Appeal Board shall hear the appeal no later than ten (10) days after the appeal and will be passing the decision to the DC within five days.
6.Any decisions of student code complaints, ultimately taken by the appeal board shall be final.
Penalties for Violations of Rules of Conduct
The following penalties may be imposed by the Principal as per recommendation of Chairman DC for violations of the rules of conduct. In each case, the penalty to be imposed will be determined by examining the nature and severity of the violation. A record of disciplinary action will be retained in the student’s file in the Principal’s office. More than one of the sanctions listed below may be imposed for any single violation. The CDC will keep a confidential record of disciplinary actions.
A warning is a written/verbal statement to the student stating that he/she is violating or has violated College rules and may be subject to more severe disciplinary action thereafter, if he/she is not refraining from such breaches.
Restitution is defined as reimbursement or other compensation for damage. When this sanction is imposed, the decision shall direct that restitution be made in a specific amount by a certain date. The consequences of failure to make such restitution shall be stated in writing, including suspension or dismissal.
The definition of “probation” shall include the following: a period of time, recommended upon by the CDC during which a student who has been found guilty of a breach of the College’s rules of conduct may be considered to be unacceptable to participate in the social activities of the College, including a club, class or forum. He or she may not participate in any public display or activity as a representative of the college. Any student placed on probation may not be able to attend College social activities such as dances, films, games, plays, intramural sports, etc., unless the CDC recommends it may be desirable that the student be allowed to attend certain of the social activities. Violation of probation could result in additional actions, such as extended probation, loss of academic or athletic scholarship, suspension, or dismissal. Terms of the probation will be determined by the DC.
Fines may be imposed as follows: Rs. 500 for first violations
Rs. 1000 for second violations
Higher fines recommended at the discretion of the DC
Work assignments, work impositions, service to the College or other specific assignments appropriate to the violation as recommended the DC.
Suspension shall mean the immediate withdrawal of the student from all classes with the loss of attendance for the days in which the suspension will occur. When the student is suspended, he or she will be notified in writing. The notification will include a date after which the student is suspended citing the breach of student conduct. The notification will include a date after which the student may be readmitted to the College. Generally, a suspension shall be only for the few days in which an offence occurs, unless the offense occurs at the end of a semester, in which case the suspension may be carried over to the following semester. A student who is suspended may be required to forfeit all refund privileges for the semester in which the suspension occurs.
Dismissal will mean immediate withdrawal from the College with the loss of all credits in the semester in which the dismissal takes place.. The dismissal notice will retain no re-admission date. A person who has been dismissed will not be considered for re- admission. A student who was on dismissal may be required to forfeit all refund privileges for the semester in which the dismissal occurs
COMPLAINTS&GRIEVANCES REDRESSAL COMMITTEE GRIEVANCE PROCEDURE
Farook Arts and Science College has established the grievance process to ensure that the student’s rights are protected and the College community functions in an orderly manner. A student has the right to redress or file a grievance for issues arising from actions other than those take under recognised student disciplinary procedures by following the proper procedures. A grievance is a dispute of policy and/or procedure with any other member of the College community. The following documents outline the formal steps the Complaints and Grievances Redressal Committee (CGRC) shall follow to ensure that all parties involved in the process receive fair and equitable treatment.
The basic outline of the procedure is not intended to replace current informal procedures, but only provides an additional avenue of dialog for students. It is also not intended to follow the traditional hearing type proceeding. The CGRC shall provide a prompt, fair, and equitable hearing for each grievance filed and submits a written recommendation to the Principal for rendering a final decision. In some cases, the committee may determine, based on written evidence, that the grievance does not meet the definition of a grievance and shall so recommended a summary judgment without converting an internal hearing, It must clearly be understood that neither the grievant, the respondent, any member of the committee, nor any other party to the grievance shall suffer any retribution for his/her part in the action, but shall have access to a new grievance if retribution be evident.
B.Receiving Grievance and Informal Resolution Phase:
1.The student who has a grievance must first meet with Chairman CGRC within five (5) days in order to resolve the issue informally. If after inquiry, the Chairman CGRC determines that student’s grievance has merit, the students and/or the employees and the CGRC will meet within five (5) working days of the complaint to determine potential informal resolution alternatives.
2.If appropriate resolution alternatives are developed, they will be presented to all principles involved within three (3) working days of the informal resolution meeting.After one alternative has been agreed upon by all involved parties, a notice of resolution acceptance will be prepared by the appropriate administrative head, office supdt and signed by the students and/or the college employees involved. Final agreement and implementation of the resolution will be documented by the administrative office supdt within five (5) working days.
3.If the efforts to resolve informally fail, the student may file a written complaint to be delivered to the CGRC within five (5) working days of the alleged unfair action.
4.After the written complaint is filed, the grievance enters the formal hearing phase and is remitted to the Complaint and Grievances Redrassal Committee (CGRC)
C. Hearing Phase:
1.Within three (3) working days after the resolution meeting, the CGRC will provide copies of the formal complaint to all parties involved.
2.Within three (3) days the Chairman CGRC will convene a grievance committee.
3.The grievance complaint and grievance redressal committee shall be composed as follows: the committee shall have at least one (1) Associate professor as chair, one HOD, one (1) faculty member to which complainant belongs, one (1) student and one union member. The chair of the committee will be appointed by the Principal. The committee reserves the right to appoint a substitute member, who is acceptable to both parties, if a committee member and the alternate are unavailable to serve. The three committee members shall constitute a quorum.
4.Within five (5) working days of receipt of the formal complaint, the office or individual whose action is being challenged may submit a written response to the student grievance committee
5.Within two (2) working days of receipt of the written response the CGRC will review the complaint and determine if the complaint constitutes a grievance. In some cases the grievance committee may determine, based on the written evidence, the grievance does not meet the definition of grievance and shall recommend to the Principal that the claim be dismissed.
6.If there is evidence of a grievance, within the next five (5) working days the CGR Committee will hold a hearing at which both the student who filed the grievance and the accused party shall have an opportunity to participate and present relevant information.
7.Within two (2) working days after the hearing, the committee shall submit written findings to the principal. The complaint grievance redressal committee shall make recommendations to resolve the grievance. The principal will make the final decision on the grievance within five (5) days. Copies of this recommendation will be given to all parties involved.
8.The decision of the CGR committee will be final and cannot be appealed.
Student Grievance Hearing Guidelines
The following guidelines will govern the student grievance hearing. The hearing will be conducted in a closed session and be recorded by the committee.
1.The student grievance hearing is not a “court hearing” and is not meant to substitute for any external legal proceedings. Hence, the rules are flexible and follow the standards of internal procedures, as agreed upon by the members of the CGR committee. No legal counsel for either party will be allowed to be present or participate in the hearing.
2.Either party who bring witnesses must submit the list of witnesses to the CGRC at least two (2) working days prior to the hearing.
3.All witnesses shall be excluded from the hearing except when called for giving testimony.
4.Each party to the grievance will be allotted the same amount of time for making a presentation, if they so choose.
5.The grievant will present the case first; the respondent will present after the grievant’s presentation.
6.A brief time, as determined by the chair, will be allotted to each party to offer any arguments in rebuttal.
7.The only persons allowed to present the case or argue will be the grievant and the respondent. The person making the presentation may only address the committee.
8.The committee reserves the right to question, cross examine, or to recall either party or witnesses, in order to gather additional information.
9.Procedural decisions not addressed in this document shall be the responsibility of the CGR committee (duly recorded in writing and signed by all members of the committee and provided to all parties to the grievance). Such records shall be retained along will other pertinent files.
1.Complaints or grievances filed in connection with assigned grades represent a special case within the grievance procedure and is dealt as per the guidelines given by the university. Grading reflects careful and deliberate assessment of a student’s performance by the teachers. As such, decisions are necessarily judgmental; the substance of those decisions may not be delegated to the grievance process. Nevertheless, the College recognizes that in rare cases the process of grading may be subject to error or injustice.
2.A student who alleges an error or injustice in the grading process may file a grievance under the student grievance procedure as laid down in the handbook published by the Controller of Examinations, University of Calicut . For purpose of a grade appeal, the Head of the Department shall serve as the student grievance officer throughout the grade appeal process.
3.If the faculty member who assigned the challenged grade is no longer employed by the College or not available within the timelines specified, the student may initiate his/her complaint with the Head of the Department of the appropriate subject discipline.
4.If at any point substantial evident of error is produced, the grading process may be remanded to the teacher for reassessment. If the teacher is no longer available, the Head of the Department of the appropriate department shall instead reassess the grading process.
5.Final determinations are to be sanctioned formally by the CGR committee or, in some cases, made by the principal.
DEALING VIOLATIONS OF ACADEMIC HONESTY
Students of FAROOK ARTS AND SCIENCE COLLEGE are expected to maintain the highest standards of academic honesty and integrity. Academic honesty means performing all academic work without lying, cheating, deceit, plagiarism, misrepresentation, impersonation or unfairly gaining advantage over any other student. Violations of academic honesty are in violation of student conduct and shall result in disciplinary action. When a teacher observes alleged violations of academic honesty on the part of a student, the case shall be handled in accordance with the following procedures:
The teacher will meet with the student(s), outline the accusation, and explain the tentative assessment of and grade for the assignment. The student(s) may earn grade of “F” or 0 points on the assignment involved in the violation, or a grade of “F” in the course in which the offence occurred as outlined in the syllabus in the course. The teacher shall submit a report to the HOD within seven (7) working days from the time the offence is documented, stating the facts of the case and the action taken by the teacher, along with any physical evidence; the report and evidence will be retained by; the HOD.